COVID-19 and Prevention
We have a collective responsibility to protect one another with vaccination, daily individual health monitoring, proper handwashing, physical distancing, and wearing masks.
- University faculty and staff must certify their vaccination status by Sept. 17, 2021: COVID-19 vaccination certification form
- Employees who start work after August 25, 2021, will receive an email from the University of Minnesota asking them to indicate their COVID-19 vaccine status on a form. Employees have three weeks (21 days) from the first email to complete the form. To complete the form, use the link in the email, the MyU notification, or at z.umn.edu/Certify.
- Supervisors and/or the SPH Human Resources Team will be informed of individuals who have not completed the attestation for follow-up after the deadline.
- How-To for Supervisors: Supporting COVID-19 Vaccine Attestation
- Vaccine and testing mandates do not extend to visitors (i.e. guest speaker, external event participants, parents, vendors, etc.).
- Instructors: All SPH instructors with fall 2021 in-person teaching responsibilities will receive seven N95 masks for themselves. Instructors should contact their division administrator for information about when and where to pick up their masks.
- Additional classroom masks: Facilities Management will have additional surgical masks available in classrooms, located in the instructor podium drawer, for situations when a student comes to class without a mask.
- Students: New students who attended SPH Orientation on August 25 received a UMN mask. Students who did not attend the event and want to receive one can pick one up from SPH Student Services (Mayo A395).
- UMN Disability Resource Center (DRC) Mask Room
The mask room is open every Thursday, from 9-11 a.m. in the basement of Boynton. Students, faculty, and staff can come for mask fittings, mask recommendations, and pricing options.
- University Health and Safety Mask support program
This program is designed to help you choose a high-quality mask and provide instructions on its use and care to minimize transmission of respiratory diseases.
- CDC guides: Effective mask wearing | Types of masks | Improving mask use
- As of Sept. 7, 2021, SPH events indoors should not proceed.
- SPH outdoor events can be held if masked, smaller, and allow for significant spacing (i.e. not a reception with queues at the bar, etc). For example, outdoor picnics can be allowed as long as there is no indoor reception gathering.
- At outdoor events, food and drink should be kept to a minimum (or avoided altogether) and there should be visible signs reminding people to remask after eating or drinking.
- As a public health institution, we are taking a cautious stance toward events, which may or may not be similar to what other UMN colleges and schools are doing.
- We have made this difficult decision based on current CDC recommendations and our evolving understanding of the quickly changing impact of COVID-19.
- We will reevaluate our approach to in-person events on a continuing basis and will communicate promptly when shifts are made.
- We greatly miss not seeing each other in person for events and we remain hopeful that we can gather again safely very soon.
Events by other organizations:
- Guidance to faculty/staff at present is that when they represent SPH at events, they need to model behavior / appropriate COVID hygiene (wear a mask, maintain physical distance, etc.).
- If an event is being held off campus but under our brand, it should have our protocols in place. If that is a problem for the venue, we should not proceed.
Meetings On Campus
- Include remote access to all in-person meetings when possible.
- Maintain physical distancing (at least 6 feet).
- Keep meeting time to one hour or less when possible.
- Consider meeting outdoors when possible.
- Maintain SPH recommendations for room capacities that allow for 6 feet distancing. See SPH Conference Rooms + Spaces: COVID-19 for details.
- Employees who feel unwell should stay home and report their absence.
- Many SPH spaces have been tested by University Industrial Hygienist Neil Carlson and/or Facilities Management (FM). See SPH Conference Rooms + Spaces: COVID-19 for details.
- If a space did not meet the minimum standards, FM investigated the issue and adjusted HVAC systems.
- For added air purification, SPH may purchase HEPA filters that will be placed in some meeting and conference rooms.
- Questions? Contact your division administrator or Tamara Hink at firstname.lastname@example.org.
- The SPH student SPHere air quality was checked and met the standards.
- The space has 2 HEPA filters running 24/7.
- SPH Student Services Center staff will make sure the space has cleaning supplies and hand sanitizer.
- Lockers will be sanitized the week of Aug. 30, 2021.
- View more details about the SPHere Lounge.
Posters will be displayed in all SPH meeting and conference rooms and will include the following information:
- Max. capacity recommendations
- Links to HVAC testing information
- Technology contact information
- Prevention reminders
Posters will begin to appear in SPH rooms by Sept. 3.
Information and resources for reporting and managing COVID-19 cases for employees:
- Supervisor Resource: Steps to Take with a Possible COVID-19 Diagnosis
- Supervisor Resource: How to Report a Potential or Confirmed Case of COVID-19 in the Workplace
- Supervisor Resource: What to do if an Employee is Sick or Has Been Exposed to COVID-19
- Supervisor Resource: What to do if an Employee is Uncomfortable Returning to Work or Refuses to Return To Work
- Communication Guidelines: Managing COVID-19 Cases and Exposure in the Workplace
Hand Sanitizer and Cleaning Supplies
- Facilities Management has installed hand sanitizer stations at building entrances and high traffic areas.
- SPH will make hand sanitizer bottles available at front desks/reception areas, in conference rooms, and in other high traffic areas. Divisions will manage supplies in their spaces.
- Cleaning supplies for offices and conference rooms will be maintained by each division.
- For the safety of everyone, including yourself, if you are feeling sick, please stay home. Students, faculty and staff are encouraged to remain flexible, understanding, and help accommodate individual needs.
- If you suspect you have COVID-19 symptoms, contact:
- Your primary health care provider
- On-campus clinics: Boynton Health COVID-19 updates
- For international students, staff, and faculty affected by the coronavirus:
Emergency Paid Leave for COVID-19
- Employees and student workers have access to emergency paid COVID leave for the foreseeable future to cover any time away due to vaccine side effects, quarantine/isolation time due to exposure, or contracting the virus regardless of how they complete the form.
- Note: This paid leave is not available for those the University sends home due to failure to complete the mandatory attestation form.