Timeline & Process
Students need to follow the six stages listed below to complete their Applied Practice requirements. In addition, students must also review their program’s Guidebook because some programs have specific procedures, requirements and terminology within each stage.
- Stage 1: Initial Assessment Phase
- Stage 2: Preliminary Phase
- Stage 3: Registration Phase
- Stage 4: Practicum Phase
- Stage 5: Evaluation Phase
- Stage 6: Grading Phase
STAGE 1: Initial Assessment Phase | 6 to 4 months prior to Practicum Phase
- Student logs into the Applied Practice Module (UMN x500 required).
- Student fills out the Competency Assessment Tool (CAT). The tool is designed to help students identify which competencies could be practiced during the Applied Practice.
- After completing the assessment, students receive a summary of their results and competencies recommendations.
- Student discusses Competency Assessment results with their academic advisor and determine which competencies (minimum of three foundational and two program-specific) will be practiced at potential sites. Students are encouraged to use the Applied Practice Preliminary Phase Checklist Academic Advisor (PDF) form for the meeting. Also, it’s important students identify if the program has any specific requirements or restrictions, discuss potential sites, preceptors, products, and number of total credits they could register for regardless of the number of sites and learning agreements (learn more at What is Applied Practice).
STAGE 2: Preliminary Phase | 5 to 3 months prior to Practicum Phase
- Student contacts potential preceptor(s) and discuss potential competencies, product(s), goals, time commitment and responsibilities that will be addressed at the site(s). A detailed agreement needs to be met prior to starting the Applied Practice. Students are encouraged to use the Applied Practice Preliminary Phase Checklist Preceptor (PDF) form for this meeting. Also, it’s important students take the opportunity to discuss other aspects to assess if the practice will be feasible to complete. For example, transportation, parking options, background check (if required, students need to contact the Student Service Center at firstname.lastname@example.org), additional training, clearance, etc. Note: all competencies could be practice at one site, or among different sites. Therefore, students must follow this step with all potential preceptors before any Applied Practice begins. Students are encouraged to fill out the Applied Practice Learning Agreement Fields form for each Applied Practice.
- Student communicates back to academic advisor the competencies, products, goals, time commitment, responsibilities, and all relevant aspects that were agreed between students and preceptor. This information is important to determine the total number of credits the student will register for.
STAGE 3: Registration Phase | 3 to 1 months prior to Practicum Phase
- Student logs in to the Applied Practice Module and create/submit a Learning Agreement, using the information from the Applied Practice Learning Agreement Field (DOCX) form. The start and end dates need to be specified. It is recommended that students keep a copy of the form for future reference, and in case of any Learning Agreement modifications.
- Once the Learning Agreement is submitted, preceptors receive an email notification prompting them to approve it by signing electronically.
- After preceptors have approved the Learning Agreement, academic advisors receive an email notification prompting them to also approve by signing electronically.
- After academic advisors approve the Learning Agreement, program coordinators receives a copy of the agreement and sign electronically as well. *If an existing Learning Agreement (LA) needs to be amended or have any modifications, only the program coordinators can edit them. This mechanism will prevent the loss of electronic signatures from the student, preceptor and academic adviser.
- At this point the student can register for the appropriate course number of credits. Students will need to obtain a permission/section number from the program coordinators. Notes:
- A hold on registration might be in place until proof of immunizations has been provided.
- Students may only commence the Applied Practice after they are registered for the credit(s) and the transcript shows registration for Applied Practice credit(s). This protects students from liability from third parties during their practice.
- Some facilities require a background criminal background check. If students need a background check, they can contact the Student Service Center at email@example.com.
STAGE 4: Practicum Phase:
- Start Applied Practice experience.
STAGE 5: Evaluation Phase:
- After the Applied Practice end date, student submits the product(s) through the Learning Agreement.
- Both the student and the preceptor(s) will receive an automated email prompting them to complete an evaluation.
- Academic advisor confirms completion of Applied Practice and reviews the product(s) through the Applied Practice Learning Agreement. Preceptor(s) are not responsible for grading the products; the academic adviser is.
- Student is encouraged to write a formal thank you letter to the preceptor(s), and keep a copy of the Learning Agreement and submitted products for future reference.
STAGE 6: Grading Phase:
- Academic advisor submits final grade after all Applied Practice requirements have been met.
- If student needs to fulfill Applied Practice requirements past the term of registration, they receive a temporary grade (K), which means they are continuing to work on Applied Practice requirements.
- If the grade is not yet reflected on the transcripts, please contact program coordinator and/or academic advisor.
For any questions, please contact program coordinator.